Whether you’re an established company looking to relocate, or a new business just starting out, one of the first things you’ll need to determine when you start looking for office space to lease, is how much square footage you need. Too much, and your overhead costs could put you out of business, too little, and you may be looking for new office space again in a year.
To help you calculate the amount of office space you’ll need for your business, we’ve pulled together some basic square footage calculations, as well as some tips to help you envision your space.
How to Calculate Square Footage for Your Office Space
While the customary range for office space is 100-300 square feet per employee, there are a few factors that can help you determine where your business falls within that range. You’ll want to consider the number and type of employees you have today, your expected growth, as well as the layout, furnishings and office equipment you’ll need to accommodate them.
Types of Employees
When determining how much commercial office space to lease, not all employees are created equal. In addition to the number of individuals you employ, you’ll want to consider the types of employees you have on staff. Are they mostly administrative, executive or sales? This will help you determine whether they will need individual desks, offices or neither. For example, the industry average for a President is 300 square feet, while customer service reps average around 125 square feet.
If you are envisioning an open office layout with shared work stations and no private offices, then you’ll be at the low-end of the square-footage-per-employee range. These are typically call centers and sales offices. On the other hand, if you are a law firm or financial advisor, you’ll likely need a reception area, private offices, and large conference rooms, which will require a higher square-footage-per-employee calculation.
Plan for the Future
More than how many employees you have today, you’ll want to anticipate how many people you plan to hire in the next couple of years. A good rule of thumb is to add 10-20% to the total square footage to accommodate growth. Yes, you’ll be paying for space you are not currently using, but it will save you the cost and stress of terminating a lease early and moving your office again in a short period of time.
As an alternative, you could also plan to invest in a satellite office in the future. This will give you flexibility if you’re planning to expand but don’t want to spend the extra money on office space to accommodate that potential growth now – though you’ll still need to ensure that you budget for it ahead of time. You can learn more about the advantages of satellite office locations here.
Looking for Office Space Near Boston?
At The Lakeside Park, we offer affordable office space just North of Boston. Our pricing starts at just $16 per square foot, including utilities, and we offer a variety of floor plans from 300 square feet to 10,000 square feet.
Determining how much office space your business needs is not an exact science. In fact, it’s a good idea to work with a professional office space planner. At The Lakeside Park, our leasing agent can help you decide which office configuration works best for your business, and our move-in services include customizing the office space you choose to suit your company’s needs.