In-Person Meetings vs. Virtual Meetings: Weighing the Pros and Cons

in-person meeting with some team members video conferencing in

With the advancement of video-conferencing technology and online meeting platforms over the past several years, we have seen a recent trend towards more virtual meetings in the business world. 

That trend was further accelerated by the COVID-19 pandemic, which forced many organizations – even those that had never considered remote work solutions before – to find ways to collaborate virtually, without the option to meet in person. 

As the pandemic continues, some organizations are opting to return to in-person meetings, while others are sticking with virtual meeting solutions.

There are pros and cons to both methods of collaboration, but it’s important to weigh those pros and cons in order to determine which option is most beneficial and advantageous for your business.

Advantages of In-Person Meetings

Fewer Distractions

Meeting in person tends to encourage people to be more focused at the task at hand and on the people presenting and discussing a topic right in front of them physically.

Fewer Technical Difficulties

This is a huge benefit of in-person communication. You won’t be side tracked or distracted by attendees having issues with accessing the meeting, trying to contribute while muted, etc.  

Improved Camaraderie

There’s just something about in person collaboration that can’t quite be replicated when you’re meeting on a virtual platform. 

Better Communication

Aside from avoiding technical difficulties that make communication a challenge, meeting face to face enables communication through body language and tone in ways that virtual meetings do not.

Increased Participation

Participants can’t mute themselves or turn off their cameras when they’re sitting at a meeting in person. Awkward silences are much more awkward when sitting face to face. As a result, engagement and participation tend to increase significantly at in-person meetings. 

Improved Trust

Meeting in person tends to build trust and confidence between the parties collaborating more deeply and effectively than meeting virtually can. 

Human Connection

Again, collaboration between people and teams traditionally happened in-person, and a lot of that connection can be lost when people are interacting via computer screens instead. This human connection is a key element of in-person meetings that can’t be replicated virtually.

Disadvantages of In-Person Meetings

Time Consumption

Meeting face to face tends to be more time consuming than meeting virtually. If you’re short on time or looking for increased efficiency, meeting in person may not be the way to go. 

Scheduling

Scheduling conflicts are often a factor when finding a time to meet face-to-face. They tend to be less of a factor for virtual meetings since they can be attended from anywhere. 

Travel 

Meeting in person requires travel and commuting, which can make scheduling more challenging, and can take up more valuable time for all participants involved. 

Inconvenience

At this point, many employees find in-person meetings to be a bit more inconvenient to attend, as they require a bit more preparation (since attendance in pajamas is usually frowned upon), travel to the meeting location, and generally a bit more time to participate in as a whole.

Advantages of Virtual Meetings

Ease

It’s relatively easy to throw together a virtual meeting at the last minute, which means that teams can collaborate and communicate easily if they have access to a virtual meeting platform.

Cost-Effectiveness

Virtual meetings are incredibly cost-effective, with the main expense for the company being the (typically minimal) cost to access and use the online meeting platform. 

Efficiency

Online meetings are often more efficient than in-person meetings. By eliminating the need to commute to the meeting location, employees can spend more time at work and less time in transit. Plus, most people don’t want to be stuck on a video call for an extended period of time, so conversations may be expedited. 

Convenience

Convenience is one of the major advantages of virtual meetings. They’re easy to access, and can be accessed from anywhere.

Inclusivity

Connecting via a virtual meeting means that people in various locations can be included in meetings with ease. Distance and scheduling are less of a factor, enabling more voices to be included in conversations and more perspectives to be involved in decision-making.

Disadvantages of Virtual Meetings

Lack of Human Connection

There’s just something about interacting in person that can’t be replicated when you’re connecting online. This is one of the major downsides of meeting virtually.

Technical Difficulties

These are inevitable, and they’re incredibly distracting and challenging when they happen. 

Distractions

Accessing a virtual meeting from anywhere can be beneficial, but it can also mean that participants are surrounded by distractions as they’re trying to communicate and contribute to collaboration in a meaningful way.

Decreased Participation

The option to mute gives people the option to decline to participate in meetings, an option they wouldn’t have if they were attending a meeting in person. 

Capitalize on the Advantages of In-Person Meetings

While virtual meetings have come a long way and do have their benefits, many companies have found that in-person meetings are the way to go whenever possible. 

With a handful of key advantages, face-to-face meetings offer some significant benefits that just can’t be replicated by virtual gatherings.  

Looking for a convenient location near Boston to host your next in-person meeting or event? Be sure to check out The Lakeside Park! 

Located just minutes from Boston in the suburb of Wakefield, MA, The Lakeside Park features the charm of a lakeside town paired with easy accessibility and the conveniences of a downtown location. Our office park is home to a number of event spaces in a variety of sizes, perfect for personal gatherings, business meetings, corporate events and more. 

You can learn more about the advantages of our venue in Wakefield, MA here, and find more specifics about the exact spaces we have available for use here.

Interested in touring one of our spaces? Request a tour here, or give us a call at (781) 557-5555 to set one up. We’d be happy to show you around!

Still planning to rely on virtual meetings for the time being? Check out these tips for hosting effective online meetings.

Wondering about the pros and cons of working in-office vs. virtually? We’ve covered that too. Check out this article that reviews important things to consider when it comes to deciding between remote work and in-office work for your team or organization.